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Signature Authorization: Delegation of Authority for State Travel Expense Form Policy

West Virginia University Policy
Division of Administration and Finance


WVU-PS-15

SIGNATURE AUTHORIZATION POLICY

DELEGATION OF AUTHORITY FOR STATE TRAVEL EXPENSE FORM

PURPOSE

The purpose of this policy is to document the process of delegation of signature authority for State funded travel expense forms as provided in the WVU Board of Governor’s Policy #4 “Travel” — Section 3.2 and WV State Code §12-3-1 1.

SCOPE

WVU Board of Governor’s Policy #4 “Travel” delegates the authority to manage, approve or disapprove travel and travel related expenses directly to the President of West Virginia University (section 3.1). The President may delegate that authority to others to act as her or his designee (section 3.2). Policy #4 addresses the delegation of President’s signature authority from the President to her or his designee (VP/AVP/CFO). That designee (VP/AVP/CFO) may then authorize others to manage, approve or disapprove travel and travel related expenses from accounts/activities, for which that employee is responsible. Employees may not authorize travel or approve expense reimbursement for themselves, nor for a person to whom they report either directly or indirectly.

POLICY

In accordance with WVU BOG Policy #4 “Travel” the President of West Virginia University may delegate his signature authorization to a designee at the Vice-President, Associate Vice- President, or Chief Financial Officer level. The designee may then authorize others to manage, approve or disapprove travel and travel related expenses in accordance with the WVU Institutional Travel Guide, approved by the WVU BOG, and legislatively authorized in WV State Code § 12-3-11.

PROCEDURE

Any procedure development rests with Purchasing, Contracts, and Payment Services.

RESPONSIBILITY FOR IMPLEMENTATION

The responsibility for implementation of this policy rests with Purchasing, Contracts, and Payment Services.

RESPONSIBILITY FOR INTERPRETATION

The responsibility for interpretation of this policy rests with Purchasing, Contracts, and Payment Services.

Effective Date: January 28, 2008
Approved By: Narvel G. Weese, Jr., Vice President for Administration and Finance