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What is an Appropriate Business Purpose?

The business purpose should indicate why the expenses are reasonable, appropriate and needed for University business, not simply what was purchased. For transactions funded by sponsored awards, the business purpose must be determined by reviewing the award’s purpose, terms and conditions.

Expense

Appropriate Business Purpose

Insufficient Business Purpose

Airfare 2013 ABC Conference for professional development June 1-6, 2014 United Airline Ticket
Car Rental Rental of vehicle from Enterprise for Jane Doe’s trip to the 2014ABC Conference Enterprise rental
Cellphone Used in each Mail Service vehicle for safety & communication purposes. For business
Computer Replacement of outdated employee computer For dept
Dry Erase Board To assist in employee training's, project planning, and meeting notes Board to hang in office
File cabinet In office storage of archived files For Office
Food
Food for Dining Hall meals Food
Gasoline Gasoline for rental vehicle for 2014 ABC Conference in Washington, DC June 1-6, 2014 Gasoline/fuel
Pens/Pencils For general administrative supplies Pens/Pencils
Promotional Items Mugs with WVU’s logo on them given to participants in PCard Focus Group on May 26th, 2014for completing a survey Mugs
Refrigerator Refrigerator for Biology lab used to preserve research specimens Refrigerator for lab
Room Rental Room Rental for ABC Conference, Workshop, Seminar and or Training on June 21-22,2014. Room Rental
Television Television to be used in conference room for Power Point presentations during trainings, seminars, workshops and meetings Television to put on wall
Test Tubes, Beakers Supplies to be used for research in Dr. Smith’s Chemistry lab Lab Supplies
Travel
Taxi from Airport to Hotel while attending the 2014ABC Conference June 1-6, 2014. Taxi Fare
UPS/FedEx Shipment of samples for ABC research test. Overnight shipment