Purchases that are Not Permitted

There are specific items that cannot be purchased using the PCard unless an exception  is granted by PCard Administration prior to the purchase. To request an exception, please email  PCard Administration. These restricted items include, but are not limited to the following:

Item	Includes
Alcohol	An exception may be granted for designated individuals and/or events funded by WVURC.
Animals	Live Animals
Cash	Cash advances or cash credits without prior approval from PCard Administration
Fuel for Personal Vehicles	For personal vehicles is included in the calculation of mileage reimbursement. The PCard can not be used to purchase fuel for a personal vehicle, even if the vehicle was used for business purposes
Meals & Personal Expenses	Including while on business travel: Room service, in-room movie expenses, and/or personal calls. See the WVU Travel Guidelines for more information.
Personal Items/Gifts	The use of the PCard for non-business related items is considered misuse/abuse/fraud. This includes purchases of items deemed “personal” by the WV Ethics Act ( i.e. flowers/cards for employees).
Purchases marked as Marketplace only on the Purchasing and Payment Guidelines	Includes, but is not limited to, computer supplies, furniture, office supplies, payments to other WVU departments, and professional services. See the guidelines for specific details, including when approval for over $5,000 is required.
Purchases in Violation of Procurement Policies and Procedures	(I.E. purchases that exceed the bid threshold.) Contact PCard Administration.
Purchase Order Payments	Any good/service bought by Purchase Order. Invoices for items purchased through PO’s must be processed through Mountaineer Marketplace.

If you have any questions, please contact PCard Administration.