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Traveling on behalf of WVU or the WVU Research Corp?
MyTravel is the University’s travel booking tool provided by its Travel Management Company, World Travel. Employees should use MyTravel when booking flights, lodging, and rental cars for all University business travel.
Please see below for information on how to book travel, allowable travel expenses, and how to receive travel reimbursements.
- WVU and WVURC Travel Manual effective October 1, 2019 [PDF] - All employees and outside guests of the University are required to follow policies and procedures of the WVU/WVURC Travel Program. For questions on what is and is not allowable, please review the WVU/WVURC Travel Manual.
- MyTravel Helpful Hints
Southwest Airlines is now a preferred carrier for WVU. Please see the Discounts and Rewards available when booking a Southwest flight through MyTravel or a World Travel Agent.
WVU has contracted with Enterprise Holdings, Inc.. Enterprise Holdings, Inc operates
Enterprise Rent-A-Car and National Car Rental to provide local, state-wide, and
national vehicle rental services to the WVU System, including the Regional Campuses.
The rates and features of this contract are available for University authorized
business only, however,
employees are eligible for 5% off retail for personal use.
West Virginia University has strengthened its partnership with Enterprise Rent-A-Car to bring faculty and staff better convenience and reduce their travel costs. WVU’s partnership with Enterprise offers many benefits to travelers, including:
- Competitive rental rates
- No fees for one-way rentals to and from Pittsburgh International Airport
- Pick-up/drop-off services
Enroll in Emerald Club
All University employees are eligible to enroll in the Enterprise and National Car Rental shared loyalty membership program - called Emerald Club. Emerald Club members will receive enhanced convenience in the car selection and checkout processes, as well as one free rental after seven paid rental days.
Already a member? you can connect your Emerald Club profile to WVU’s corporate contract. Select the “Enroll in the Club” option, then “Accept” the “Terms and Conditions.” Next find and select the “Sign In” option under the “Personal Information” section. Once you complete this step, you will be asked to confirm that you would like to update your profile with the University’s company account.
Have elevated status with another travel program? Once your Emerald Club profile is linked to WVU’s contract, Enterprise will automatically match your status with a car, hotel or airline loyalty program with the equivalent tier in Emerald Club. You also may email the University’s dedicated Account Manager Scott Davisson.
Deciding between renting a car and driving your own vehicle? In general, it can be more cost-effective to rent a car versus driving your own vehicle for business trips based on round-trip mileage. WVU strongly encourages renting a vehicle when driving to Pittsburgh International Airport, as well as ground travel of 100 miles per day or more.
Note: This information should be used as a baseline to make a judgment call to help keep the University’s costs down and you productive.
Car rentals also can provide employees with a worry-free way to travel. If you choose to drive a rental car, it could eliminate the potential costs and headaches associated with using a personal vehicle for business travel. Renting a vehicle offers:
- 24-hour roadside assistance
- No wear and tear on your personal vehicle
- Current models of reliable vehicles that are constantly maintained
- No costs associated with maintenance, breakdowns, accidents etc.
- A variety of makes and models to accommodate all transportation needs
Use Enterprise’s “We’ll Pick You Up” service. This program makes it convenient to rent a vehicle and offers pick-up and delivery service to WVU locations as well as your home (available for round-trip travel only). Hours may vary by location, so be sure to check at the time of reservation. You also may visit www.enterprise.com for a location listing by ZIP code.
Enterprise will call you up to an hour before your reservation to confirm your pick-up time, address and directions. You will be picked up at the specified address and brought to the nearest Enterprise location. You will need a valid driver’s license and credit card to complete the transaction and receive a vehicle.
Visit the MyTravel website for more information. The site includes FAQ's, training material, helpful hints and more for using the MyTravel platform. If you have questions, contact the PCPS Travel Team or call 304-293-5711.
All travel reimbursements must be process through the University’s expenses management tool, MyExpenses.