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Current Supplier
Thank you for doing business with WVU/WVURC!
A Message from WV Small Business Center: Assistance with COVID-19 Disaster Declaration
Remember! All invoices must be submitted to the vendor name and remit to address exactly as it appears on your W9. If you have changed your vendor name or need to add a 'Doing Business As' name, our Supplier Registration team will need to work with you to update our records.
Methods of Invoicing:
If you receive a purchase order from WVU/WVURC, our preferred method of submitting invoices is through our Supplier Portal of our Mountaineer Marketplace system. Simply email PCPS with the subject “Portal Invoicing”. Be sure to include in the email your registered supplier name, your remit to address and a WVU PO number for reference.
If you are unable to use the Supplier Portal, all invoices should be sent to the
email address listed in the bill to section on the purchase order to
PCPS Payment Services
. WVU/WVURC is significantly reducing the number of paper invoices it
is accepting.
Procurement, Contracting & Payment Services of West Virginia University is
committed to ensuring the careful use of tax payer dollars and to operate using
best practices. PCPS is requesting all vendors include the following information
on the invoices submitted to WVU for payment:
- Invoice Number
- Invoice Date
- Purchase Order Number (If applicable)
- Remit to Name and Address that matches Secretary of State Registration
- Itemization
Missing or incorrect information can lead to an improper, duplicate, or delayed payment.
We thank you in advance for helping us with our shared goal of issuing your payment correctly and in a timely manner.
Methods of Payment:
In an effort to streamline and improve its payment processes for the vendor community, WVU/WVURC has implemented an electronic payment program. Beginning in January of 2019, payments made via Electronic Funds Transfer (EFT) or through a single use credit card account will be the preferred payment method for invoices. This will eliminate any payment delays associated with the processing, signing, and delivery of paper checks. This does not apply to payments being made via Procurement Card (PCard). For information on how to register for EFT or single use credit card accounts, please contact us at PCPS.
WVU Payment Plus
WVU and US Bank are currently working together in a campaign to move our suppliers from check payment to our virtual card program. The program is called WVU Payment Plus and the email will look like the screen shot below.
If you have any questions about this email, please Contact PCPS and we will happily assist you further.