Finding MyExpenses Report ID in Data Miner

The question was asked at last month’s PCPS User Group meeting about how to find the expense report ID in Data Miner for PCard and reimbursements. The report ID is located in the “Contract/Expenses Report ID” column on the EBO AP Expenditure Detail report. It begins with “PCard” and then ends with “S” if a WVU PCard was used and “R” if a WVU RC PCard was used.

A few other things to remember when looking at that Data Miner Report:

• You can also see the cardholder’s name in the “Cardholder” column.  
• The merchant name for PCard expenses is listed in the Description column. You will notice that the words “Per MOU” are listed after the merchant’s name. That is simply to fulfill a requirement of the State Auditor’s Office , so please ignore that.
• The expense report ID is also included the in invoice number for PCard expenses. For reimbursements, that report ID is not included in the invoice number (the invoice number includes the dates of travel).
• The supplier name will be West Virginia University for WVU PCards and WVU Research Corporation for WVU RC PCards.

Invoice Number	Supplier Name	Description	Cardholder	Contract/Expense Report ID
PCARD010033996760	WEST VIRGINIA UNIVERSITY	AGENT FEE-Per MOU	Quintana,Joseph A	PCARD010033996760S
PCARD010033996760	WEST VIRGINIA UNIVERSITY	AMERICAN AIR-Per MOU	Quintana,Joseph A	PCARD010033996760S
PCARD010033996760	WEST VIRGINIA UNIVERSITY	SCIQUEST INC.-Per MOU	Quintana,Joseph A	PCARD010033996760S

If you have any other questions about MyExpenses, please feel free to contact PCPS.