Can I enter weekly or monthly mileage on one report?
Yes you can! You can enter your total number of miles traveled in the Miles field.
It is required that you use either the Notes field to briefly explain your
travels, or use the MAP feature which will automatically fill out the Notes
section. If using the Notes field, it is also recommended to attach a log or
documentation of your travel records to the expense line.
You will also want to use your FIRST day of travel in the Date field.
What if I do not know how many miles my trip was?
That’s okay! You can use the Map feature, which will bring you to Google Maps.
Once you enter in your initial trip, you can also enter a round trip by selecting
the “Return to Start” button.
You can also add different legs to your trip by clicking the Add Destination
button.
If I enter a report with multiple destinations, what location do I use on the cover
page?
You will want to use your FIRST destination.
What does the “Mileage” drop down list mean?
This is where you select the rate in which you will be reimbursed. The WVU/WVURC
Rate is the standard IRS rate. The Courtesy rate is less commonly used and
is a lower rate.
If I take a trip and need to claim mileage for multiple days on the trip, do they
need to be broken out into different expense lines?
No they do not! Your total trip miles can be added on one expense line or they
can be added by day on separate expense lines. This is optional based on preference
within the system.
