Supplier Name and Address Must Match

Before an invoice can be approved by PCPS, the vendor name and address on the scanned invoice document must match exactly to the name and address in the supplier Masterfile (as it is displayed in Mountaineer Marketplace) and on the contract (if applicable). Even seemingly small differences cannot be approved (i.e. missing just the “LLC” or “Inc” in the vendor name.

This check is the responsibility of PCPS, not a responsibility of the departments; however, if you are responsible for submitting requisitions in Mountaineer Marketplace to pay invoices (i.e. for confirming orders, direct pays, utilities, and leases), please be aware that the requests for payment will be delayed if the information does not match.

Below are a few examples of mismatches:

Example of Incorrect Vendor Name and Address

Example of Incorrect Vendor Name on the address

Another Example of Incorrect Vendor Name on the address

If you have any questions about your invoices, please contact PCPS.