How to Report PCard Violations

PCard Administration must be notified of any cardholders failing to properly follow the PCard Policies and Procedures. Misuse/abuse/fraud of the PCard will be handled promptly and uniformly for all cardholders.

Violation of any PCard Policies and Procedures are to be submitted by the Expert Business Office (EBO) or cardholders to PCard Administration for review. The following information is required:

Expense Owner (Cardholder's Name)
Report ID in MyExpenses
State PCard or WVU Research Corporation PCard (Indicate State or RC, DO NOT LIST CARD NUMBERS
Transaction Date assigned to PCard
Transaction Amount charged to PCard
Merchant Name
Description of Violation
Date of Reimbursement (if applicable)
Reimbursed total if different than full transaction amount
Self-reported by Expense Owner? Yes or No
ADDITIONAL INFORMATION	Please make a comment on the report transaction that the violation has been reported to PCard Admin, after this template has been completed and emailed to PCard Admin. Also, be sure to have reimbursements completed either on the PCard or with personal funds.

Please add a comment on the report that the violation has been reported to PCard Administration .

• PCard Violation Self-Report Template