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News and Updates

Update to Changes in Payment Method for Honorariums

We received numerous questions regarding the announcement below. After several discussions and additional research, we have determined that the prepaid cards route is the not the best payment method for honorariums at this time, as an Independent Contractor form is required. Please process all future honorarium payments through Mountaineer Marketplace. If the supplier is not registered, a New Supplier – Non WVU Employee form will need to be submitted and the Supplier Registration team will invite the supplier to submit their W9. Once the supplier is registered, a non catalog order form should be submitted so that a purchase order can be submitted to the supplier.
We apologize for any confusion this has caused.

Thank you

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Paying Suppliers Out of Pocket

Our office has been made aware of employees who have paid suppliers directly for goods/services and then asked for reimbursement rather than go through the process of registering the supplier in Mountaineer Marketplace. Please note - this practice is unallowable and employees will not be reimbursed for those expenses. Suppliers must be registered and payment must be issued directly to the supplier for goods/services provided.

If a supplier is having an issue registering or truly cannot register through our online portal, please contact to work with the supplier directly to resolve the issue.

Read Full Article: Paying Suppliers Out of Pocket