PCPS has received an increasing number of questions regarding hospitality-related purchases, as the University is still working in unusual times. We plan to review the Hospitality Policy to consider potential impact of permanent changes in working environment (i.e. remote, hybrid, and in person). Until that policy has been formally updated, we wanted to ensure users were clear on what is considered allowable vs unallowable for hospitality expenses at this time:
- Food for in person events – please ensure the following guidelines/policies are followed:
- Health and safety guidelines found here.
- It must be an allowable event outline within the Hospitality Agreement.
- Financial approvals within the existing memo sent by Rob Alsop (Dean/VP approval).
- Requests to purchase gift cards for restaurants or online food related vendors (i.e. Grubhub) in lieu of offering food at an event/meeting in person - Gift cards for this purpose are considered unallowable and cannot be purchased with University funds. Employees will not be reimbursed for this expense if they purchase the cards with personal funds.