If this article isn't helping to solve your issue, please feel free to Contact PCPS.
Background Image for Header:
News and Updates
To update a policy implemented during the COVID-19 pandemic, the Procurement, Contracting and Payment Services (PCPS) team is revising its guidelines on the shipment of office and computer supplies to home addresses.
Effective immediately, only Dell catalog ITS-recommended* computer supplies may be delivered to employees’ personal homes. All other office supplies, including paper, notepads and staplers, are no longer eligible for home delivery and must be delivered to a WVU address.
What is a confirming order?
A confirming order occurs when an employee works directly with a supplier to have a good or service delivered without first submitting a requisition in Mountaineer Marketplace and having a purchase order issued.
Examples of confirming orders include:
Following the first six months of this fiscal year, our projections of revenues
and expenses for Fiscal Year 2023 indicate we are facing a several-million-dollar
deficit. We are waiting for information from a few key areas that may relieve
some of the pressures, but it will not address the total deficit. Once we have
finalized those numbers, we will share them with you.
Though no one wants to manage a deficit, it is manageable if we make some short-term
adjustments as a University. The priority is to limit spending Systemwide throughout
FY 2023 and into FY 2024. we will continually evaluate and provide updates throughout
the year when spending limitations can be adjusted. Our next update will be in
Prioritize spending on those items and programs that will most help us achieve our critical goals as a University system and lead to a return on investment. Those items or programs that contribute to the recruitment and retention of students, as well as the quality of the student experience, would be considered a high priority. We will need to implement a suspension of hiring, purchasing, hospitality and travel. Please see below for details. *The guidelines below do not apply to grant funded expenditures. Grant funded hospitality, travel, and purchases may proceed as long as they are permitted within the grant.
The Internal Revenue Service (IRS) has announced a change in the mileage reimbursement rate:
Mileage for travel dates 1/1/23 or later - $65.5 cents per mile
Mileage for travel dates 7/1/22 to 12/31/22 - $62.5 cents per mile
Mileage for travel dates 1/1/22 to 6/30/22 - $58.5 cents per mile
As we have seen University employees resume business travel, PCPS wanted to send a friendly reminder of key items within the University Travel Manual that travelers need to remember when booking travel/while on travel.
As discussed in the email below, the Travel Rule was updated last month to require the use of the MyTravel booking (or booking directly with AMEX). The partnership with AMEX brings many benefits to the University, including access to AMEX’s negotiated airfare and hotel discounts, 24/7 assistance from travel experts, etc. Training and FAQ documents for the system, as well as information on the benefits of the program can be found here.
We wanted to provide some clarification on what the Travel Rule update changed vs what it did not change.
Starting today, when selecting the Affiliation in expense reports, you will see a change in the choices listed in the drop-down field when building your report. Employees will be required to select the applicable affiliation based on their specific employer (which entity issues your paychecks):