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News and Updates

PCPS updates home shipping policies for office and computer supplies

To update a policy implemented during the COVID-19 pandemic, the Procurement, Contracting and Payment Services (PCPS) team is revising its guidelines on the shipment of office and computer supplies to home addresses.

Effective immediately, only Dell catalog ITS-recommended* computer supplies may be delivered to employees’ personal homes. All other office supplies, including paper, notepads and staplers, are no longer eligible for home delivery and must be delivered to a WVU address.

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Important Message from WVU's CFO on updated spending guidelines

Following the first six months of this fiscal year, our projections of revenues and expenses for Fiscal Year 2023 indicate we are facing a several-million-dollar deficit. We are waiting for information from a few key areas that may relieve some of the pressures, but it will not address the total deficit. Once we have finalized those numbers, we will share them with you.

Though no one wants to manage a deficit, it is manageable if we make some short-term adjustments as a University. The priority is to limit spending Systemwide throughout FY 2023 and into FY 2024. we will continually evaluate and provide updates throughout the year when spending limitations can be adjusted. Our next update will be in late April.
Prioritize spending on those items and programs that will most help us achieve our critical goals as a University system and lead to a return on investment. Those items or programs that contribute to the recruitment and retention of students, as well as the quality of the student experience, would be considered a high priority. We will need to implement a suspension of hiring, purchasing, hospitality and travel. Please see below for details. *The guidelines below do not apply to grant funded expenditures. Grant funded hospitality, travel, and purchases may proceed as long as they are permitted within the grant.

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Update to Travel Rule and Program

As discussed in the email below, the Travel Rule was updated last month to require the use of the MyTravel booking (or booking directly with AMEX). The partnership with AMEX brings many benefits to the University, including access to AMEX’s negotiated airfare and hotel discounts, 24/7 assistance from travel experts, etc. Training and FAQ documents for the system, as well as information on the benefits of the program can be found here.

We wanted to provide some clarification on what the Travel Rule update changed vs what it did not change.

Read Full Article: Update to Travel Rule and Program