Please find the
updated Hospitality Services policy. It is very important that you review this
policy, and particularly the two sections below, as we want to maintain fiscal responsibility.
Employee training and development. Light refreshments and meals during planned
employee training and development events involving multiple employees. The duration
of the training must be longer than two hours. This also includes formal staff retreats.
These events should be restricted, must be budgeted for, and require Dean/VP approval.
Working Meals. Occasional, non-routine, modest refreshments and meals consumed during
working hours, where all attendees are employees, may be permitted under exceptional
circumstances.
These instances should be infrequent, must be pre-approved by the Dean or Vice
President, and must be included in the departmental budget.
- When the meal is funded by WVU, one of the following must be met:
- The meal is necessitated by emergency operational requirements.
- The meeting time is longer than two hours, encompasses a regular mealtime,
and could not otherwise be scheduled during regular working hours.
- The food should be served on campus rather than at a dining establishment.
- When the meal is funded by the WVURC overhead or WVUIC, one of the following must
be met:
- The meal enhances or extends the quality of the work, facilitates a business
meeting, or is necessitated by workload or scheduling conflicts.
- The meeting time encompasses a regular mealtime and could not otherwise be
scheduled during regular working hours.
Note that the above approval changes remove the requirement for Paula Congelio or
Mark Gavin to approve employee only events (the current spend guidelines requirement)
and that it is now the responsibility of the Dean/VP.
Thank you in advance and please feel free to
Rachel Hays or
myself with any questions.
Barb
Barbara A. Weiss, CPA, MBA
Senior Associate Vice President, Finance