News and Updates

Following the first six months of this fiscal year, our projections of revenues and expenses for Fiscal Year 2023 indicate we are facing a several-million-dollar deficit. We are waiting for information from a few key areas that may relieve some of the pressures, but it will not address the total deficit. Once we have finalized those numbers, we will share them with you.

Though no one wants to manage a deficit, it is manageable if we make some short-term adjustments as a University. The priority is to limit spending Systemwide throughout FY 2023 and into FY 2024. we will continually evaluate and provide updates throughout the year when spending limitations can be adjusted. Our next update will be in late April.
Prioritize spending on those items and programs that will most help us achieve our critical goals as a University system and lead to a return on investment. Those items or programs that contribute to the recruitment and retention of students, as well as the quality of the student experience, would be considered a high priority. We will need to implement a suspension of hiring, purchasing, hospitality and travel. Please see below for details. *The guidelines below do not apply to grant funded expenditures. Grant funded hospitality, travel, and purchases may proceed as long as they are permitted within the grant.

The Internal Revenue Service (IRS) has announced a change in the mileage reimbursement rate:

Mileage for travel dates 1/1/23 or later - $65.5 cents per mile
Mileage for travel dates 7/1/22 to 12/31/22 - $62.5 cents per mile
Mileage for travel dates 1/1/22 to 6/30/22 - $58.5 cents per mile

There is a new Mountaineer Marketplace Helpful Hint about when to use a Direct Payment Form!

There is a new MyTravel Helpful Hint on Allowable Expenses!

As we have seen University employees resume business travel, PCPS wanted to send a friendly reminder of key items within the University Travel Manual that travelers need to remember when booking travel/while on travel. 

Starting today, when selecting the Affiliation in expense reports, you will see a change in the choices listed in the drop-down field when building your report. Employees will be required to select the applicable affiliation based on their specific employer (which entity issues your paychecks):

Potential Savings - The major airlines are contractually required to make all their flights and fares available to American Express. The pricing and options available via American Express pull from the same database as the airline websites, Expedia, Google and others, and pricing will be equal or better with American Express.

Faculty and staff purchasing televisions, light controllers, microscopes and many other kinds of electronic devices intended to connect to the WVU network must submit an IT Purchase Request before making such purchases. Devices connected to WVU’s wired and wireless networks create multiple possible entry points for cybercriminals who look for weaknesses to exploit in software, increasing the security risks to University systems and data.

Failure to get prior approval could hinder or prevent your ability to connect these devices, which are collectively referred to as the Internet of Things (IoT), to the WVU network. Some other examples of IoT devices include but are not limited to: security cameras, point-of-sale devices, appliances, smart lightbulbs and thermostat controllers and digital assistants. It is impossible to provide an exhaustive list, as tech industry experts estimate there are tens of billions of IoT devices in use across the world.

Please find the FY23 spend guidelines that will be effective August 1, 2022. The guidelines remain the same as last year’s with the following changes:

The visualization of Mountaineer Marketplace Forms will be updated on July 18th. This is ONLY a visual change. All of the fields on the forms are located in the same order, and you will need to scroll down on the forms to complete all the fields.

Faculty and staff purchasing new computers and peripheral equipment through the Dell contract in Mountaineer Marketplace no longer need to submit an  IT Purchase Request if the item is labeled “WVU Recommended.” This includes pre-approved Dell models such as the WVU-Recommended All-In-One.

Purchase request forms also are not required for small-dollar items such as monitors, webcams, speakers, carrying cases, cables, keyboards and mice when purchased from the Dell contract.