News and Updates

Dear Fellow Mountaineers,

As previously shared, West Virginia University has selected Prepaid Technologies as its new provider for prepaid card services. The new system is scheduled to go live and be available to users at WVU on Wednesday, June 15.

As West Virginia University continues to adapt to our new ways of working, the Procurement, Contacting and Payment Services (PCPS) team has developed updated employee guidance on the purchasing and shipment of office and computer supplies at WVU, which can be found in our Mountaineer Marketplace Helpful Hints page.

If you have any questions, please Contact PCPS.

As part of efforts to enhance laboratory operations for faculty and staff who purchase and/or inventory chemicals, the  Environmental Health and Safety and Procurement, Contracting and Payment Services teams are introducing  Research Materials Management (RMM) as West Virginia University’s standard chemical procurement and chemical inventory system.

Following a successful pilot of the platform at Health Sciences , WVU has expanded RMM to all faculty and staff on the Morgantown campus beginning Monday, Feb. 21. The system will be available alongside the current supplier punchouts.

Dear Users,

As a reminder, all Procurement, Contracting and Payment Services (PCPS) Systems, such as Mountaineer Marketplace, MyExpenses and MyTravel have been optimized for use with Google Chrome and Mozilla Firefox.

A new Marketplace Helpful Hint on how to identify your funding type has been published on the Helpful Hint Page!

If this article isn't helping to solve your issue, please feel free to Contact PCPS.

We just wanted to send a reminder that all PCards expire at the end of the month listed on the PCard. For example, if your PCard expires on 02/22 then it will be available for use until the last day in February. All replacement cards are sent to Mail Services at the beginning of the month in which they expire. After sorting through the cards, we will reach out to the cardholder/department to set up a date and time for pick up.

Reminders:

We just wanted to send a reminder that all PCards expire at the end of the month listed on the PCard . For example, if your PCard expires on 02/22 then it will be available for use until the last day in February. All replacement cards are sent to Mail Services at the beginning of the month in which they expire. After sorting through the cards, we will reach out to the cardholder/department to set up a date and time for pick up.

Reminders:

Please find the new guidelines for Stipends Guidelines and Stipend Determination Flowchart documents that provides updated guidance for University Departments regarding the payment of stipends to individuals but not limited to WVU students. These updated guidelines were created to bring the University in compliance for financial aid and tax reporting purposes. We are requiring Departments to review and implement all needed changes as soon as possible.

Contacts for Questions

To receive a PCard, all applicants are required to take online training and then cardholders are required to complete “refresher training” every 2 years to avoid having their PCards cancelled. In the past, the WVU Research Corp PCard training and the WVU PCard training were two separate processes. WVU PCard Administration is happy to announce that all cardholders will now work through the same training process. Rather than completing training through a separate eCampus course, WVU Research Corp cardholders will now take their PCard training through the WV State Auditor’s Office training portal. The training is a WVU/WVURC specific training pdf and quiz.

Reminders:

A new Marketplace Helpful Hint on Finding Action Items in the New Marketplace Experience has been published on the Helpful Hint Page!

If this article isn't helping to solve your issue, please feel free to Contact PCPS.