Changes to Payment Method for Reimbursements to WVU Employees

Starting Tuesday, September 3rd, WVU employees will receive reimbursements via direct deposit regardless of whether the payment is funded by WVU or the WVU Research Corporation.    A new process has been implemented utilizing the employee’s primary bank account information established in the payroll system to automatically send an ACH to the employee’s account when being reimbursed by the WVU Research Corporation. WVU employees have been receiving reimbursements via ACH to their primary bank account listed in their payroll record when being paid with WVU funds since the fall of 2017. This change now provides a consistent payment method for both WVU and WVURC funded payments. That means WVURC ACH registration for WVU employees will no longer be required.  When a payment is deposited into an individual’s bank account, a remittance advice will be sent to the individual’s WVU email address, notifying them of the payment. 

Note:  For those WVU employees already registered to receive ACH payments using a bank account different from the account set up for payroll purposes, the banking information will automatically be changed to the primary bank account on record in Payroll.

Who does this impact?

This process is only applicable to WVU employees, which includes regular employees, graduate assistants, student workers and Mountaineer Temps.  Research Corporation employees, courtesy assignments, professor emeritus positions will still need to submit the WVURC ACH Registration form to receive reimbursements / payments via ACH.  The form can be found in the Additional Forms section on the Mountaineer Marketplace home page.  PCPS strongly encourages any Research Corporation employees, courtesy assignments, professor emeritus positions that are regularly reimbursed by the WVU Research Corporation to sign up for payments via ACH through that form.

How can you confirm your position falls under the WVU Employee status? 

If you use MyHR to view your Pay Statement, you are considered a WVU Employee.   If any other system is used to view your pay statement, the automatic registration will not apply. 

If you have any questions, please contact PCPS directly.