News and Updates

A new MyExpenses Helpful Hint about E-Wallet being added to the Homepage has been published on the Helpful Hint page.

If this article isn't helping to solve your issue, you can also Contact PCPS.

We are excited to announce upcoming changes to the way West Virginia University and WVU Research Corp (“the University”) registers and pays suppliers! The University is committed to streamlining and improving payment processes for the supplier community. We truly value our supplier relationships and are committed to improving the consistency and efficiency of how we register, onboard and pay our suppliers.

Suppliers can find out more information here, and WVU Employees can find further information here, but if you have any questions at all please Contact PCPS.

A new MyExpenses Helpful Hint about the changes to mileage for 2021 has been published on the Helpful Hint page.

If this article isn't helping to solve your issue, you can also Contact PCPS.

As a reminder, utilities other than phone/internet/cable must only be processed in Mountaineer Marketplace and are not permitted on the PCard. This is an important control we have in place to avoid duplicate payments of utilities. It also allows us to effectively report on the status of payments and any payment discrepancies with the suppliers.

Please make sure to submit the invoices on the Utilities Form in Mountaineer Marketplace as soon as possible to avoid late payments. We suggest seeing if you can receive the invoice via email or through the supplier’s website instead of a receiving the paper invoice in the mail.

Distribution Set Numbers (DSN’s) are used in the process of certain backbills (i.e. postage and certain ITS-related backbills), as well as the prepaid card process. Historically, we have relied on emails to request new DSN’s or to update existing DSN’s. We now have a Qualtrics form that must be used for the following:

If you use the Internet Explorer (IE) or Microsoft Edge Legacy web browsers for work or study, plan to switch to a browser such as Edge, Chrome or Firefox by Nov. 30 to ensure continued functionality and security.

Microsoft is decommissioning the IE and Edge Legacy browsers in 2021. After Nov. 30, you could begin to see degraded performance with Microsoft Office 365 apps such as Outlook and Teams, and eventually, the browsers will stop working with those services. You may also begin to see degraded performance with both WVU and non-WVU applications.

As part of a scheduled maintenance, Mountaineer Marketplace will be unavailable beginning at 9 p.m. tonight (Friday, Nov 6) through noon on Sunday, Nov 8.

Visit the WVU Procurement Contracting and Payment Services website for more information.

Save the date! PCPS will host one PCPS User Group meeting on September 29, 2020 from 11:00 am to 12:00 pm. We will record this session and post to our website for those that are not able to attend.

This meeting will focus on the new supplier request form and supplier registration process, which will begin in early October.

Save the Date! Procurement, Contracting & Payment Services (PCPS) will be hosting a virtual PCPS User Group meeting! We will host two separate sessions. The same topics will be covered in both sessions, so please plan to attend only one session.

For more information check out our User Group Meetings Page or email PCPS!

The Independent Contractor Determination form has been modified and we have implemented a new work flow for submission and approval of the form. The new form can now be found on the Tax Services Website and should be emailed to Shared Services upon completion to be reviewed by Tax Services.

Upon determination of the form, the Shared Services Center will work on either paying the agreement through Mountaineer Marketplace or getting the individual set up with payroll. The Independent Contractor Determination form should be completed and submitted for approval prior to any services being performed by the individual.