News and Updates

Dear West Virginia University Suppliers,

At West Virginia University, our highest priority is the health and safety of our campus community. As such, we have implemented several measures during the past several weeks in response to COVID-19.

West Virginia University’s Mail Services will provide limited mail delivery service for the next two weeks, beginning today (Tuesday, March 17):

Dear Business Officers

As the impact of COVID-19 continues to unfold, we are trying to get a handle on the magnitude of its impact to WVU. From costs associated with canceled conferences and travel, purchase of additional supplies and equipment, to revenue lost due to canceled WVU events and programs, the financial impact to the University could be significant. Additionally, the determination and documentation of costs and lost revenue related to COVID-19 would be required to support our request for any potential federal assistance
We are asking for your help in gathering financial information to track costs and refunds related to COVID-19, either using a specially created DAs or through self-reporting via the attached templates. Please see the following guidance

Effective March 15 through April 15, (to be reviewed and extended as necessary), West Virginia University will be substantially delayed in processing all invoices that are received via paper, fax or mail. All purchase order invoices must be submitted electronically.

How to submit invoices electronically

Many trips are being cancelled by both suppliers (such as conferences) and by our travelers due to the recent coronavirus. Cancelling a trip that was booked through MyTravel or with a World Travel agent is easy.

  A new Helpful Hint has been been published on changes to Account Types in Mountaineer Marketplace.

If this article isn't helping to solve your issue, you can also Contact PCPS.  

Defend Your Data: Don't fall for gift card phishing scams

Information Technology Services reminds you to be aware of malicious emails urgently asking you to purchase gift cards using personal or University funds. These emails may appear to come from someone you know or someone who works at WVU, but they are really from would-be thieves.
Do not click on any links or reply to these emails. Forward suspicious email as an attachment to DefendYourData@mail.wvu.edu or call the person who appears to have sent the request by using their number in the WVU directory.

A new MyExpenses Helpful Hint about the updated mileage for 2020 has been been published on the Helpful Hint page!

If this article isn't helping to solve your issue, you can also Contact PCPS.

The University’s Travel Manual has been updated to include the link to the University’s International Travel Security Standard.

If this article isn't helping to solve your issue, you can also Contact PCPS. 

A new MyExpenses Helpful Hint about the New Look for the Expense Approval Email Notifications has been been published on the Helpful Hint page!

If this article isn't helping to solve your issue, you can also Contact PCPS.